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Executive Administrative Assistant - Full Remote (M/F)

Local: Portugal (Teletrabalho)

Timetable: Full-time

Job Description:
  • Managing and maintaining complex calendars to ensure accurate scheduling and organization;
  • Scheduling and coordinating internal and external appointments;
  • Drafting PPT slides, meeting notes and documents for the SPL;
  • Working closely with SPL on aligning Monthly Delivery Review processes and ensuring accurate execution;
  • Collecting and analyzing data/information, preparing and updating reports/files;
  • Maintaining and updating the Team’s organizational chart and contacts (SGs, DLs, aliases);
  • Reviewing Expense Reports on behalf of the SPL in a compliant and timely manner;
  • Tracking hardware refresh and updating assets list;
  • Raising and following up on Purchase Orders;
  • Managing and updating digital archive, Teams site, SharePoint, OneNote;
  • Facilitating new hire onboarding;
  • Booking travel and/or making changes on booked travel on behalf of the SPL;
  • Ensuring compliance with administrative operation policies and procedures;
  • Working closely with other Admins, internally and externally;
  • Maintaining effective communication with all relevant stakeholders;
  • Maintaining high integrity, confidentiality and excellent customer service skills.
Required knowledge and skills:
  • Bachelor's Degree in Administration or Secretary or similar;
  • Previous work experience in these kind of tasks;
  • Fluent in English (mandatory);
  • Experience in MS Office (Word, Excel, Powerpoint, Outlook, OneNote, SharePoint);
  • Experience in PowerBI, MyOrder and Concur (desirable);
  • Great communication skills and ability to interact with others;
  • Organized and responsible;
  • Good attention to details.
We offer:
  • Temporary project;
  • Work fully remote;
  • Possibility to work in an international work environment.